Videoconference Booking Checklist

 

To book a videoconference you will need:

[ ] User name for JVCS booking service

[ ] Password for JVCS booking service

[ ] Title of conference

[ ] Purpose of conference

[ ] Start and end dates

[ ] Start and end times

[ ] Name of conference coordinator

[ ] E-mail of conference coordinator

[ ] Phone no. of conference coordinator

[ ] List of venues for the conference

[ ] If adding a guest venue, does it have an IP or ISDN CODEC

[ ] Names of main attendees at each venue

A Quick Guide to Booking a Videoconference

• Log on at the booking service

• Click on Book videoconference

• Enter:

• Title of conference
• Purpose of conference
• Start date and end date
• Start time and end time
• Name and contact number or email address of Conference Co-ordinator

• Click Add conference venues and attendees>> button

• Add venues using Add Favourite, Add Venue or Add Guest buttons

• Click Confirm conference booking button

• Click Complete conference booking button

• Note conference reference number

Once a videoconference is booked, a confirmation email will be sent to the Conference Co-ordinator if their email address has been put in under the Conference Co-ordinator contact details.